Privacy Policy

PRIVACY POLICY

Essex Pain Services Privacy Notice

We are committed to protecting our clients’ privacy. The Essex Pain Services requires any information marked as mandatory either meet legal obligations or to enable us to perform our contract with you. Where you are not able to provide us with this information, we may not be able to serve you. Where we request further information about you not required for these reasons, we will ask you for your consent.

How we use your personal information

Essex Pain Services may process, transfer and/or share personal information in the following ways:

For legal reasons

  • confirm your identity
  • perform activity for the prevention of crime
  • carry out internal and external auditing
  • record basic information about you on a register of customers

For performance of our contract with you

  • deal with your client account(s) or run any other services we provide to you;
  • consider any requests made by you;
  • undertake statistical analysis, to help evaluate the future needs of our customers and to help manage our business
  • To send you invoices, receipts, new terms & conditions (including changes to this privacy statement), information about changes to the way your account(s) operate and notification of general meeting.

For our legitimate interests

  • recover any debts owed to us

With your consent

  • maintain our relationship with you including marketing and market research (if you agree to them)

Sharing your personal information

We will disclose information outside the Essex Pain Services:

  • to third parties to help us confirm your identity to comply with legislation
  • to any authorities if compelled to do so by law (e.g. to HM Revenue & Customs to fulfil tax compliance obligations)
  • to fraud prevention agencies to help prevent crime or where we suspect fraud;
  • to any persons, including, but not limited to, insurers, who provide a service or benefits to you or for us in connection with your account(s)
  • To our suppliers for them to provide services to us and/or to you on our behalf
  • to anyone in connection with a reorganisation or merger of the Essex Pain Services’s business
  • other parties for marketing purposes (if you agree to this)

Where we send your information

While countries in the European Economic Area all ensure rigorous data protection laws, there are parts of the world that may not be quite so rigorous and do not provide the same quality of legal protection and rights when it comes to your personal information.

The Essex Pain Services does not directly send information to any country outside of the European Economic Area, however, any party receiving personal data may also process, transfer and share it for the purposes set out above and in limited circumstances this may involve sending your information to countries where data protection laws do not provide the same level of data protection as the UK. For example, when complying with international tax regulations we may be required to report personal information to the HM Revenue and Customs which may transfer than information to tax authorities in countries where you or a connected person may be tax resident.

Retaining your information


The Essex Pain Services will need to hold your information for various lengths of time depending on what we use your data for. In many cases we will hold this information for a period after you have left the Essex Pain Services.

To read our policy for retaining members data please see: www.essexpainservices.co.uk or contact us at:

finance@essexpainservices.co.uk

Your Rights

Your rights under data protection regulations are:

  • The right to access
  • The right of rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object to data processing
  • Rights related to automating decision-making and profiling
  • Right to withdraw consent
  • The right to complain to the Information Commissioner’s Office

Please see our website here:

Your rights explained

Right to Access

You have the right to access your personal data and details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. You can access your personal data by contacting us finance@essexpainservices.co.uk

The right to rectification

You have the right to have any inaccurate personal data about you corrected and, considering the purposes of the processing, to have any incomplete personal data about you completed.

The right to erasure

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include:

  • the personal data is no longer needed for the purpose it was originally processed
  • you withdraw consent you previously provided to process the information
  • you object to the processing under certain rules of data protection law
  • the processing is for marketing purposes
  • the personal data was unlawfully processed

However, you may not erase this data where we need it to meet a legal obligation or where it necessary for the establishment, exercise or defense of legal claims.

The right to restrict processing

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are:

  • you contest the accuracy of the personal data;
  • processing is unlawful, but you oppose erasure;
  • we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and
  • you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data.

We will only otherwise process it:

  • with your consent;
  • for the establishment, exercise or defence of legal claims; or

for the protection of the rights of another natural or legal person;

The right to object to processing

You have the right to object to our processing of your personal data on grounds relating to your situation, but only to the extent that the legal basis for the processing is that the data is necessary for the purposes of the legitimate interests pursued by us or by a third party.

If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

Cookies and Privacy

What are cookies and why do we use them?

In order to provide better service, we will occasionally use a “cookie”. A cookie is a small text file that is stored on your computer or device when you visit a website and can later be retrieved. Cookies are used by all websites, and have several different functions. The cookie cannot be read by a Website other than the one that set the cookie. We use cookies for a number of administrative purposes. They allow the site to work properly, and help keep it secure. They make the site easier to use by remembering information that you have entered. They also allow us to measure what parts of our site customers prefer to see, and what parts are less popular. Cookies improve your experience by showing you information that’s relevant to you. Most cookies last only through a single session, or visit. Our website does not use cookies to collect personally identifiable information about you. None will contain information that will enable anyone to contact you via telephone, e-mail, or regular mail. You can set up your web browser to inform you when cookies are set or to prevent cookies from being set. However, please be aware that restricting cookies may impact on the functionality of our website.

Consent and changing your cookie settings?

By using our website, you are consenting to our use of cookies. We recommend that you don’t change your cookie settings, as we cannot guarantee the performance of the site if you block some or all cookies. However, if you wish to restrict or block cookies which are set as a result of visiting our website, or indeed any other website, you can do this through your browser settings. The Help menu within your browser should tell you how to do this. Useful information about cookies and how to control them on a wide variety of browsers can be found at www.aboutcookies.org and www.allaboutcookies.org. However, our website uses cookies, as a security measure, to maintain a connection with you. If you set your browser to prevent cookies, you may not be able to access Essex Pain Services.

Google cookie details

  • Cookie Name == “Google Analytics”
    This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets cookies in order to evaluate your use of the website and compile reports for us on activity on the site.

Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
How to reject or delete this cookie: www.google.com/intl/en/privacypolicy.html

Contact us about your rights

For more information about how your rights apply to your membership of the Essex Pain Services or to make a request under your rights you can contact us email@essexpainservices.co.uk or 01245 472723. We will aim to respond to your request or query within one month or provide an explanation of the reason for our delay.

Contact details of Essex Pain Services

Secretary – Liz Bastian

Practice Manager –Varuni Mendis

Tel: +44 1245 472723
Fax: +44 1245 203111
Email: email@essexpainservices.co.uk

Email: email@essexpainservices.co.uk

Changes to this privacy policy

We can update this Privacy Policy at any time and ideally you should check it regularly here wirralcu.org.uk for updates. We won’t alert you for every small change, but if there are any important changes to the Policy or how we use your information we will let you know and where appropriate ask for your consent.

Updated Sepetember 2018